Responsibilities

• Work in a collaborative team environment to assist with administrative duties and assignments to meet the needs of the particular resource group as well as the department’s internal and external clients.
• Relies on judgment to plan and accomplish goals.
• Works under general supervision.
• Reports to the Manager of Administrative Services.
• Administrative tasks to include planning, scheduling, tracking, and updating of various reports.
• Coordination, organization, production, and quality assurance of project documents.
• Process and manage contracts, purchase orders, and change orders.
• Process and manage project RFIs, RFPs, punch lists, meeting minutes, requisitions, and daily reports.
• Create various spreadsheets, databases, and tables for projects and programs.
• Production and assembly of construction specifications and bid documents.
• Proofread and/or edit letters and reports.
• Organize and schedule meetings.
• Handle confidential information.
• Preparation of project material for client delivery.
• Copying, filing, and faxing as needed.
• Support reception and other Project Assistants as needed.
• Training of new employees as needed.
• May support other disciplines.

Qualifications

• Associates Degree preferred or equivalent work experience in the field or in a related area.
• 1-5 years’ of experience is preferred.
• Strong skills in prioritization, organization, coordination, flexibility, multi-tasking and excellent written and verbal communications required.
• Good grammar, accuracy, proofreading, aptitude for numbers.
• Detail oriented, organizational and planning skills.
• Any experience in construction administration and experience using construction management software is a huge plus.
• Experience Microsoft Office Suite is required.
• Commitment to team-oriented approach.

What we offer

• Employee-focused company culture and work environment.
• Work-life balance including:
  • Hybrid work policy
  • Flexible work
• Great benefits including:
  • Medical, dental, and vision
  • 401k match
  • PTO
  • Life insurance
• HSA and FSA options.
• Career advancement opportunities with Career and Professional Development.
• Tuition reimbursement.
• Parking reimbursement.
• Wellness programs and health stipend.

Salary range

$20.00 – $24.00

Wendel is committed to providing fair, competitive, and market-informed compensation. The hourly rate offered will be determined based the successful candidates’ relevant education, experience, knowledge, skills, and abilities. The hourly rate offered will also take into consideration regional adjustment factors.

Hear from Our Team

We asked our employees to share what they love most about working at Wendel, and the overwhelming response was everyone loves working in an environment where the team has each other’s backs. They also liked our flexible, hybrid work policy. With nationwide project and office locations, Wendel presents the opportunity to work on an exciting variety of projects with a diverse group of clients. They said they like our respect-based and team-oriented culture, and our transparent communication philosophy.

Helping our employees reach their professional goals is important to us, and we take pride in providing a variety of professional development opportunities. We utilize an annual career development process, for every employee that ensures career mobility, growth, and company ownership potential. If you are looking to make a real impact, challenge the status quo, and achieve high-performing results, Wendel is the place for you!

Details

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfect with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Wendel is an Affirmative Action, Equal Opportunity Employer and provides a drug free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, age, pregnancy, national origin, protected veteran status or disability status. We are a VEVRAA federal contractor and request priority referrals of all protected veterans.

Responsibilities

Proposal Coordination (Approx. 50%):

• Lead the development and submission of compelling, deadline-driven proposals, qualifications packages, and RFP responses in coordination with technical staff and leadership.
• Manage proposal schedules, content development, and final production while ensuring brand consistency and high-quality deliverables.
• Maintain proposal content libraries, resumes, project sheets, and boilerplate information.
• Collaborate with technical teams to tailor content for each opportunity and assist with interview preparation materials.

Digital Marketing (Approx. 50%):

• Plan, execute, and analyze digital marketing campaigns across platforms (email, social media, website, etc.) to enhance brand awareness and engagement.
• Create and schedule social media content that aligns with firm initiatives, project milestones, and industry trends.
• Apply basic SEO knowledge to improve online visibility of content and website performance.
• Monitor analytics and prepare regular performance reports to help refine marketing strategies.

Conference & Event Marketing:

• Coordinate pre-event promotions, in-event visibility, and post-event follow-up communications for conferences, trade shows, and industry events.
• Work with technical and business development teams to prepare materials and ensure consistent messaging.
• Manage the packing, shipping, and inventory of booth displays, branded swag, literature, and other conference materials.

Qualifications

• Bachelor’s degree in Marketing, Communications, Journalism, or a related field.
• 2–5 years of experience in a marketing, proposal, or communications role (preferably within AEC, professional services, or B2B industries).
• Proficiency in Adobe Creative Suite (especially InDesign), Microsoft Office, and social media scheduling tools.
• Familiarity with SEO best practices and content strategy.
• Excellent writing, editing, and project management skills.
• Ability to work independently, manage multiple deadlines, and communicate effectively with both creative and technical teams.
• Experience with CRM or proposal management tools (e.g., Cosential) is a plus.
• Basic understanding of HTML or CMS platforms (e.g., WordPress) is a plus.
• Event planning or logistics experience is a plus.

What we offer

• Employee-focused company culture and work environment.
• Work-life balance including:
  • Hybrid work policy
  • Flexible work
• Great benefits including:
  • Medical, dental, and vision
  • 401k match
  • PTO
  • Life insurance
• HSA and FSA options.
• Career advancement opportunities with Career and Professional Development.
• Tuition reimbursement.
• Parking reimbursement.
• Wellness programs and health stipend.

Salary range

$52,000 – $68,700

Wendel is committed to providing fair, competitive, and market-informed compensation. Salary offered will be determined based the successful candidates’ relevant education, experience, knowledge, skills, and abilities. The salary offered will also take into consideration regional adjustment factors.

Hear from Our Team

We asked our employees to share what they love most about working at Wendel, and the overwhelming response was everyone loves working in an environment where the team has each other’s backs. They also liked our flexible, hybrid work policy. With nationwide project and office locations, Wendel presents the opportunity to work on an exciting variety of projects with a diverse group of clients. They said they like our respect-based and team-oriented culture, and our transparent communication philosophy.

Helping our employees reach their professional goals is important to us, and we take pride in providing a variety of professional development opportunities. We utilize an annual career development process, for every employee that ensures career mobility, growth, and company ownership potential.  If you are looking to make a real impact, challenge the status quo, and achieve high-performing results, Wendel is the place for you!

Details

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfect with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Wendel is an Affirmative Action, Equal Opportunity Employer and provides a drug free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, age, pregnancy, national origin, protected veteran status or disability status. We are a VEVRAA federal contractor and request priority referrals of all protected veterans.